Booking The Woodlands
Booking InformationThe Woodlands in Cleves has a minimum guest count of 250 people for one room, 450 for double rooms on all Saturday evening bookings. The Woodlands Crystal Room in Forest Park has a minimum Saturday evening requirement of 200 guests. Discounts are available for Friday nights and Saturday afternoon bookings. Special discount rates may be available for Saturday afternoon, Sunday and weekday events. The Woodlands reserves the right to schedule events for both the afternoon and evening on the same day. The Woodlands will coordinate all arrangements for setting up the hall and deliveries between events. Hall viewing and setup will be limited under such circumstances.
A $500.00 security and damage deposit is required to reserve your date. The deposit will be refunded for cancellations only if reserved hall can booked by another party for the same amount, same time, and date as your scheduled event. In all other cases, the deposit will be refunded within fourteen working days of your event less any damage to the hall.
The Woodlands will provide a four-hour period of exclusive use of the hall for your event. Additional time for your event may be given at a charge of $250.00 per hour plus any additional fees for other items such as bar service.
The Woodlands will assist you with all matters concerning your event. The Woodlands will coordinate all deliveries and set-up with DJ's, florists, and bakeries.
The Woodlands provides a safe environment for it guest. In order to insure this, The Woodlands does not allow any drinking on the dance floor. Parents must supervise children invited to the reception. The Woodlands reserves the right to inspect and control all parties and functions.
The Woodlands opens 30 minutes before your event. Bar Service commences 15 minutes before your event and ends 15 minutes before the end of your event. The Woodlands discourages last minute binge drinking and all guests are required to have valid identification for bar service. Last call announces are prohibited. All alcoholic beverages must be supplied by The Woodlands and any alcoholic beverages brought onto the premises will be confiscated. State law prohibits the consumption of alcohol by persons under 21, including persons in the wedding party. Anyone providing or furnishing alcohol to minors will be asked to leave.
Payment for your event is based upon the number of guests anticipated to attend your event. The Woodlands bases its estimated charges on The Hunter package if you have not selected a package at the time of booking. One-half of the estimated prices shall be paid within 120 days of the event with balance due two weeks prior to the event. The estimated half payment is not refundable for cancellations within 120 days of your scheduled event unless the rented hall can be booked by another party for the same time and amount as the cancelled event.
A final guest count, package selection, and payment of any remaining balance is due two weeks prior to the event. Should the final “in attendance” guest count be larger than estimated, we shall do all we can to accommodate your guests; however, additional charges will then be made based on the number of extra guests in attendance.
All food items will be supplied and prepared by The Woodlands with the exception of Cakes. No food items may leave the facility except those cakes.
All decorations are subject to approval. Tape, tacks, staples and nails may not be used for hanging any decorations. Also, The Woodlands prohibits rice, birdseed, confetti, glitter, and bubbles in the facility.